Well hello Rollaclub! I haven't been around for a while!
Dave, good stuff getting this cracking along, as Ted mentioned he had only just sent me a message about it.
I will happily help where I can, I'm not sure I will even make the trip as yet, I will certainly not be in a Rolla anyway.
First thing to figure out is where you all want to go. This is the biggest part. How many k's you want to do as well but we all like driving :)
You will need a maximum of 10 sites unless more than 30 people turn up, even then you would still be right. This year was the first that we had more than 8 sites. Helps keep costs down too.
When booking accomodation don't mention your in a car club. No matter how nicely you put it you will most likely get a big fat NO. The first time we've ever had trouble was this year.
With a few people organising the trip it will be easy, the main reason Mel and I start so early is to get interest and plenty of ideas.
Last year we did 3 nights and 4 days, 'twas nuts! If it's to be that big again I would organise an observation/poker run or something of the like. Would put another twist on things.